HR-1: The school/hostel authorities have the right to search the child, and his/her belongings at the time of admission to the hostel, or on return from leave/vacations.
HR-2: Boarders are not allowed to keep valuables, jewellery and any other articles, which are not approved by the school authorities. Students are not permitted to keep any money or cash with them. No student is allowed to make any direct cash purchase from anywhere. All purchases are to be done through the procedure prescribed by the hostel council.
HR-3: Parents/guardians are not permitted to meet the boarders, without the permission of the Principal. They are allowed to meet the students only on prescribed days. During school times, parents/guardians are not supposed to visit their wards. They can meet the students only in the reception area.
HR-4: All school/hostel property must be handled with due care. Any damage to furniture, fittings, equipment, books etc. will be recovered from the student's account.
HR-5: Eatables and gifts of any kind from outside are not permitted.
HR-6: Electrical gadgets like heaters, kettles, irons or any such appliances like, mobiles, radios, TV, CD-players, i-pods, razors, blades, electric/electronic shaving machine or any other electronic, electric or computer devices not approved by the school are not allowed in the hostel.
HR-7: Surprise check will be made by the competent authority appointed by the Principal. Extra items, other than those permitted by the school will be confiscated. A report to this effect, will be recorded in the discipline register and the checking officer, as well as the student, must sign the same.
HR-8: Boarders shall not smoke or bring tobacco, alcohol or any unauthorised item into the hostel.
HR-9: House brother/sister or any other competent authority appointed by the Principal will take roll call at the times specified by the Principal. This will be done preferably in the afternoon as well as in the evenings.
HR-10: Boarders must remain, and study in their respective rooms/dorms or class rooms during study time as directed by the competent authority.
HR-11: The lights-off time will be notified by the Principal.
HR-12: Boarders may be allowed outings from the hostel for a specified period of time duration that is approved by the Principal. Students on outings, should be accompanied by the official deputed by the warden/Principal. Students must obey the accompanying official, and he/she should submit a report to the Principal regarding the conduct of the student during their outing time.
HR-13: Gate passes may be issued to all the students availing the outing time. The detailed procedure for it will be approved by the Principal, separately for summer and winter. Hostel warden or superintendent should get the rules approved by the Principal, and the same should be added to the hostel rule as annexure.
HR-14: Boarders are expected to behave well in public, and represent their school with pride.
HR-15: Boarders must return to the hostel at least five minutes earlier than the entry time.
HR-16: Only those persons will be allowed to meet the students, whose complete particulars and photograph are submitted by the parents at the time of admission. No one except the guardian or parents can take the student with him/her. This can be done only with the written permission of the competent authority.
HR-17: Parents must leave the address and telephone number of the guardian with the hostel office.
HR-18: Boarders must take part in all the educational activities arranged by the school or hostel, unless exempted by the competent authority.
HR-19: Going out during the weekdays is totally discouraged. However, if there is any genuine reason, the hostel administration will try to assist.
HR-20: During study hours, all students must devote their time to academic preparation in the study room.
HR-21: On school days students are not allowed to remain in the hostel without a genuine reason, however, in special cases a student may remain in the hostel if he/she has the written consent of the competent authority. This privilege could be revoked any time.
HR-22: Laundry is given on the days notified by the competent authority. It will be washed, pressed and returned to the Boarders as approved by the hostel council. In case of loss or damage, the Boarders must inform the laundry personnel immediately. The complaint could also be entered in the complaint book provided in the hostel.
HR-23: Visitors are not permitted to go into the rooms of the hostels. Particularly, the female visitors are not permitted to visit any time into the Boys Hostel, and male visitors are not permitted to visit girls rooms at any time, without the written permission of the Principal/warden.
HR-24: Room furniture, electric fittings, etc. are required to be maintained by the inmates in good condition. At the time of allotment of room and leaving the hostel for the vacation, every student must take-over and hand-over, respectively, the hostel property carefully.
HR-25: Ragging of any kind is severely punishable and may lead to expulsion from the institute. As such, students are advised not to indulge in any such activity.
HR-26: Parents or any other relative should not give cash to their wards as students living in hostel are not allowed to keep cash with them.
HR-27: Bullying is banned. No one is permitted to subject any other student to any kind of ill-treatment, either physical or mental. There is a continuous effort to instil a high moral behaviour into the boarders. Should any child persist with any antisocial act, he/she will be liable to serious disciplinary action, including expulsion/withdrawal, as deemed fit by the Principal.
HR-28: Any child involved in any immoral act is liable to be expelled without warning, and there will be no reconsideration whatsoever. There will be no refund of fee in such cases. Furthermore, Principal or the disciplinary committee may not assign any reason for doing so.
HR-29: Students are not permitted to possess any sordid reading/viewing material.
HR-30: No student is permitted to buy, sell or exchange goods or lend or borrow money from each other or from the staff. Nor are they allowed to do so with any outsider especially when they go on outings from the school.
HR-31:Parents desiring to send any item to their ward should either deliver the same to the warden or his/her nominee personally. Nothing should be delivered to the boarder directly.
HR-32: The change of status from boarder to Day Boarder/day Scholar or vice-versa will not be entertained in the mid session.
HR-33 : a) Fire codes : Heat producing electrical devices such as heater, electric blankets and halogen lamps are prohibited. The Residential staff will confiscate any devices not in compliance with fire and safety codes and regulations. The candles and incense sticks are prohibited.
b) Water conservation : This should be followed strictly. Taps in bathroom/toilets must be closed, whenever they are not in use.
c) Electricity Appliances : Fans and lights must be switched off whenever the students leave their rooms. They must switch off all lights, when they go to bed. In case it is noticed that the fans/lights are on in the bolted room, a penalty will be imposed for wasting the precious energy.
HR-34: a) Mess menu will be designed by the hostel management committee normally on term basis, in consultation with mess manager and approval of the Principal. The menu shall be displayed in the dining hall of the hostel.
b) The students should strictly observe the prescribed mess timings. Late food/breakfast will be served only in exceptional cases, with prior consent of the mess manager.
c) On request from sick students, separate food will be prepared in mess and will be served in his/her room, if so required.
d) Wastage of food in the mess must be avoided.
e) Mess utensils are not to be taken out of the dining hall.
f) Mess is operated with limited staff and during peak hours, it is observed that it becomes difficult to cater to the demands of all the students dining at a time. The students should, therefore, wait patiently for their turn to be served. Mess manager will take care to serve the students effectively during peak hours.
HR-36: Students are encouraged to write letters to their parents weekly or fortnightly. In case of any emergency, the hostel warden/Principal will write to the parents. The hostel/school authorities have the right to scrutinize all the correspondence sent or received by the boarders.
HR-37: Going out during the weekdays is totally discouraged. However if there is any genuine reason, the Hostel Administration will try to assist. Permissions of any kind during the weekends or holidays on this account should be obtained from the Principal.
HR-38: If during the course of a session a student needs to go home, he/she must obtain permission from the Principal in the form of a Leave Request and provide a written request sent by the concerned parents to the administration, giving the valid reason. In this regard, the school's leave policy will be observed.
HR-39: No permissions will be granted to any student living in hostel for spending night out on weekends unless the parent themselves are available in the town and the student living in hostel stays with them.
HR-41: All students must report on the given date after the vacation/leave etc., In case of any emergency, written request giving detailed reasons, should be provided by the parents to the Principal, and a written permission must be obtained to condone the delay in arrival.
HR-42: There is a provision of STD booths in hostel, which remain open as directed by the Principal. Also parents can contact the hostel warden/superintendent/manager on the school phone in case of emergency only.
HR-43: No cash payment by the students is allowed at the STD booth or to the tuck shop.
HR-44: Overstay on leave/vacation/holidays is not permitted and is liable to fine. This is essential to inculcate the habit of punctuality in the students living in hostel.
HR-45: Parents are advised not to contact the students during mandatory study hours.
HR-46: Any application for attending marriages, functions or any other events during the school term will not be entertained, unless it pertains to the parents or siblings. Written permission in this regard must be obtained in time. No messages over the telephone will be accepted in this regard.
HR-48: The balance amount of the imprest of the +2 appeared/passed students or student leaving the school will be refunded through cheque along with the security.
HR-49: Parents should not supply medicines to the students, unless, specially advised by the family doctor. These must be handed over to the house sister/brother along with instruction/prescription regarding its administration. Such medicines are to be administered entirely at the cost and responsibility of the parents.
HR-50: No oral exemptions will be accepted. All exemptions must be obtained in writing and submitted and recorded with the concerned official.
HR-51: Any boarder falling sick, will report to the house brother/sister, who will record the action taken, in the sick register. It should be signed both by the student and house master.
HR-52: After recovery, the students must obtain fitness certificate from the doctor and submit it to the house brother/sister.
HR-53: When the student returns from home after long illness, he/she must bring a fitness certificate from the doctor, who has treated him/her.
HR-54: Physical exercise, meditation, sports, games, yoga and other relaxation techniques are compulsory for all boarders, unless exempted by the competent authority. Separate schedule may be fixed for boys and girls, depending upon their class.
HR-55: Rest time is the time to rest. No student should disturb any other student during the rest time, as well as during the self study time.
HR-57: The school/hostel administration, teachers and any other authority authorised by the Principal will assign consequences for violation of hostel and school rules and the code of conduct or expected student behaviour.
HR-58: Consequences could be recommended by the house sister/brother or teacher or any other member of staff if a student:
HR-59: List of clothing and other items can be obtained from the school. The items should be sent along with the student. Sending the items later on, causes inconvenience to the students.
HR-60: It is only right to expect that clothings will wear out with the passage of time. So, the same should be replaced before the student returns from the vacations.
HR-61: In case any student living in hostel does not have his uniform/casual dress/other items of correct design or colour or if the number of items is not sufficient, the same will be procured by the school and the amount will be deducted from the imprest amount.
HR-62: Students living in hostel should follow the daily routine of the hostel and school as per hostel rules and schedule given in the hostel rules and the time table of the school respectively.
HR-63: No student living in hostel is allowed to any cash/ATM Card or mobile sim card in their possession and no valuable things should be possessed by them while staying in hostel.
HR-64: No students living in hostel are allowed to invite day scholar colleagues to the hostel premises for their personal interaction or any other reasons.
HR-65: If any student living in hostel falls sick will report to the hostel House Brother/House Sister immediately and is not supposed to take medicine on his own or on the advice of his co-inmate.
HR-66: No student living in hostel will be allowed to attend the school or return the hostel during his/her illness if he/she has been treated outside the school premises until the medical fitness certificate and the treatment schedule has been submitted by him/her to the House Brother/House Sister.
HR-67: Any loss of valuable articles will be the personal loss of the student living in hostel as they are not allowed to keep any valuable articles in their possession during their stay in hostel.
HR-68: All students living in hostel are to be compulsorily provided with hostel uniforms and all other items as per the list.
In case of any deficiency or when otherwise considered essential for the student, local purchase will be arranged and the cost will have to be borne by the parents. The expenditure will be accounted for into the pocket money or imprest amount.
HR-69: Food packets or fruits etc. from home are not encouraged. In case such packets are received, the food item may be distributed among the boarders or the room mates at the discretion of the hostel superintendent.
HR-70: It has been observed by the school administration that there is a lot of disturbance due to irregular visits of the parents to meet their wards. So, the parents are advised to meet their wards on second Saturdays of the month.
In case of emergency, the parents or guardian may be allowed to meet with the prior written permission of the Principal. Parents visits on other days will not be allowed.
HR-71: Formation of societies, associations or clubs or groups and holding of meetings other than routine cultural meetings in the presence of members of staff are not allowed.
HR-72: Any student causing damage or loss of school/hostel property will be required to pay for the loss (make good the loss). In case more than one student is involved in causing the loss or damage the cost of loss/damage repair etc. will be equally distributed among all the students. If the loss or damage occurs in the hostel room, class room or anywhere else and the students present there and the bystanders do not reveal the names of the persons causing the loss or damage, the cost of property, damage/loss will be equally distributed among all the students involved or present there.
HR-73: Children will not be allowed to go with the drivers unless proper authority letter with photograph attested by the Principal is carried by him.
HR-74: Students can have day outing only with the parents or approved guardians.
HR-75: Parents will be allowed to meet the children on second Saturdays and second Sunday of the month. On other days prior written permission of the Principal will be necessary.
HR-76: Parents interested to have a talk with their ward in case of emergency should contact the hostel office and give the message to the front office attendant who will record the message. Parents can ask for message record number. The front office attendant will communicate the message to the hostel warden/superintendent manager and get his/her signature on the message register. It will be the duty of the hostel warden/supdt./manager to enable the student contact his/her parents as deemed fit.
HR-77: No half day leave is permitted.
HR-78: Leave is granted when applied on the leave-application form prescribed by the school. Reason for leave should be clearly specified.
HR-79: In case of sickness for any period of time, a medical certificate must be attached along with the leave application. After recovery, the fitness certificate should also be produced, particularly in case of long illness.
HR-80: If the unauthorized absence exceeds 6 days, the name of the erring student will be struck off the rolls and a re-admission on fee of 500/- will be charged.
HR-81: Rules and regulations mentioned herein may be changed without notice and all changes are binding on all students.
HR-82: Rules may be changed without prior information to the parents and students. Parents/guardians seeking admission for their ward should carefully read the rules and regulations of the school, as well as hostel. Lack of knowledge of rules and regulations can't be accepted as an excuse.
HR-83: In case of any dispute(s) regarding the matters connected with anything pertaining to the rules, interpretation of the rules etc., the decision of the President, Him Academy Education Society, shall be final. And the courts at Hamirpur (H.P.) shall have the exclusive jurisdiction to entertain any dispute regarding these rules.
School has tried to list all possible cases, expectations and misconduct in the different documents for the information of all concerned. There may be even repetitions to make the documents exhaustive and comprehensive. In case of any other misconduct, misbehaviour, omission, commission, violation of expectations of student behaviour, not covered in these documents, the school reserves the right to take action in the interest of the student welfare and education. The decision of the Principal in all such cases will be final and binding on all concerned.
In order to maintain discipline and decorum in the school, Parents are requested to follow the under mentioned guidelines:-